FAQ

How can I schedule a tour?

Scheduling a tour is easy — just reach out to Phyllis Johanson directly:

Call/Text: 512-715-2522

Tours are available Tuesday through Thursday, 9 AM – 6 PM. If those times don't work for your schedule, just let us know! We're happy to work around your schedule as long as no event is booked at your requested time.

How many guests can you accommodate?

From intimate celebrations to grand affairs, our venue is designed to make every event feel special. With capacity for 350+ guests for seated dinners, dancing, and conference-style events, there's plenty of room for a large celebration — and our warm, inviting atmosphere ensures that smaller gatherings like birthdays, reunions, anniversaries, and showers feel just as memorable.

What if the weather doesn't cooperate on my event day?

No need to worry! While our open-air chapel is perfect for sunny Texas days, we have two climate-controlled indoor layouts available to keep your event running smoothly. Divide the room for an indoor wedding ceremony (stage, or windows location) and pre-set tables for reception. We just remove the ceremony chairs and it’s the dance floor!

Do you provide decorations/have an all inclusive package?

No, we do not provide any decorations, plateware, or items for your event. We also do not have an all inclusive package.

We have a beautiful big building with an amazing view we rent to you and you fill it with the vendors of your choice. If you are interested in what is included with the rental, please check the Venue Pricing page for further information.

Do you assist with event/wedding coordinating?

While we provide a beautiful space for your celebration, event coordination falls outside of what we offer. We require having a planner or coordinator in place to keep everything running smoothly on your big day. Our venue manager will be on site and happy to help with anything building-related. Vendor relationships and event logistics will be in your or your coordinator's responsibility.

What is required to book the venue for my event?

Booking your date is simple! Start by checking our calendar to find your perfect date, then give us a call to schedule an appointment to review and sign your contract. A 50% deposit of the rental fee will be due at signing. Please keep in mind that your date is only secured once a contract has been signed and payment made — verbal discussions are not able to hold a date.

What are your payment requirements?

Total payment may be paid at contract signing, or a 50% down is required at booking.
25% due 6 months prior to the event.
25% (final balance) due 3 months prior to the event. Also the refundable Damage Deposit of $500 will be due at this time.

What is the cancellation policy?

In the event of a cancellation, all payments made prior are non-refundable. That said, we understand that life can be unpredictable! If an emergency or unexpected situation arises, we are always open to a conversation about rescheduling. We also highly recommend looking into Wedding and Event Cancellation Insurance as an added layer of protection for your special day.

Forms of Payment Accepted:

Cash
Check - Preferred
Credit Card
Bank Transfer

When do I meet with someone to finalize the event?

About 60 days before your event, we'll have you come in for a planning visit! During this time, you'll want to have your vendor list/contracts, floor plan and event timeline ready to go. We may also schedule a follow-up visit or phone conversation around 15 days out to make sure everything is perfectly in place.

Do you require Event Insurance?

Yes, each client is required to obtain Event Liability Insurance co-naming Rustic Sunset Wedding and Event Venue with a minimum coverage of $1,000,000. The good news is that Event Liability Insurance can be surprisingly affordable — often as little as $65 depending on your coverage needs and event details! For events with a full bar, we also recommend looking into Alcohol Liability Insurance for added peace of mind.

Do you require Security?

For events where alcohol is being served, we do require a licensed security officer on site — it's all part of making sure your guests have a safe and enjoyable experience! Proof of your security booking will need to be provided one month prior to your event.

Any requirements from the Caterer/s?

Just one! We ask that all caterers provide a Certificate of Insurance no later than one month prior to your event.

Can I set up on the day before my wedding/event?

While we're unable to guarantee access to the venue the day prior — as another event may be scheduled — we're happy to offer early access options when the schedule allows! Here's what's available depending on your event day:

Saturday events: Early access starting at 9:00 AM is available for an additional $300. The venue may also be rented the Friday before from 3:00–9:00 PM (6 hours) for an additional $3,500.
Monday–Wednesday events: Access the evening before from 5:00–9:00 PM (4 hours) is available for an additional $750.
Friday events: The venue may also be rented the Thursday before from 3:00–9:00 PM (6 hours) for an additional $2,500.

Do you allow decorations?

Absolutely — we want you to make the space your own! We do ask that decorations are flame-free and that nothing is used that could damage the walls, or surfaces, such as nails, or hooks. For hanging items, we recommend removable command hooks, tape, or poster putty as great alternatives that keep everything looking beautiful without leaving a mark.

Are flammables allowed on the property?

To keep our venue and guests safe, we ask that all open flames and flammables be left at home — this includes candles, sparklers, and fireworks. We also ask that no one smoke anywhere on the property. We appreciate your understanding in helping us maintain a safe and beautiful space for everyone!

Items not allowed in Send-Off Line:

Confetti
Streamers
Cannons
Glitter
Smoke Bombs
Helium Balloons (will choke livestock)
Sky Lanterns
Tinsel

Are pets allowed?

No pets are allowed. Certified service animals will require valid proof of certification.

How late can music play?

Music must end by 11:00 pm.

What are the clean-up requirements after our event?

All items brought in by you, your vendors, or your guests should be removed by the end of your rental period. Renter responsibility includes, but not limited to: cleaning and wiping down all tables and chairs; sweeping floors; removing all indoor and outdoor trash including decorations. The kitchen and bar should be free of all items and cleaned. Any excessive messes indoors or outdoors, including vomit.

Setup and take down of tables and chairs, cleaning bathrooms and mopping floors are taken care of by the venue.

You are responsible for making sure your vendors are completely finished and out by the end of your rental period. All vendors are responsible for removing their items and trash when they leave the property. If your vendors do not remove their items and trash, you will be held responsible.

The on-site dumpster is not for vendor use, for the venue management and wedding party only.

Is there another option for clean-up?

For Renter convenience, the Venue offers an optional post-event cleaning service for a flat, non-refundable fee of $500. This covers post-event cleanup as listed above. Arrangements must be made in advance of the event date. This optional cleaning service applies solely to areas used by the Renter and their guests.

Vendors are excluded from this service and are required to remove all of their items and trash.

FAQ